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Payroll and Admin Specialist

Company Name:
Rantoul Foods
Summary - Working closely with Human Resources (HR) management, the Payroll Specialist is responsible for clerical transactions, communication and problem solving in regards to routine tasks, projects, policies and procedures as they relate to payroll and timekeeping. Will also be required to provide general office support with a variety of clerical activities and related tasks. The payroll specialist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. Will also be required to provide assistance to other department members, as needed.
Essential Duties and Responsibilities
Provide assistance and coordination regarding any company meetings and events. This task may include some or all of the following; scheduling, invitation, reservation and preparation of guest accommodations and the distribution and preparation of meetings.
Receive and direct telephone calls and relay conversation and pertinent messages to others while maintaining accuracy, clarity and confidentiality.
Perform primary contact and establish rapport with clients, visitors and people going in and out of the facility on a daily basis. Entertain and answer basic queries made by the clients pertaining to the services provided by Rantoul Foods, its mission and vision and its rules and regulations.
Order materials, supplies and equipment once approved by the administrator. Handle invoices for purchase orders and other inventories.
Function as the receiver of official documents and important mail addressed to the office. Ensure the proper filing of these documents.
Will be required to assist in HR filing daily to ensure all ee records are adequately and securely maintained.
Compile payroll data such as garnishments, vacation time, and insurance and 401(k) deductions. Create management reports
Poll electronic time clocks (Kronos) and review the downloaded information for completeness and accuracy.
Contact various department supervisors for any missed times, schedules and any other pay codes required
Process weekly transfer of payroll data to ADP.
Pull many internal management reports from ADP and/or Kronos software.
Required Skills and Qualifications
Ability to speak, write and read the English language. Spanish a plus
Excellent customer service background/skills
Ability to receive and process information of confidential nature and ensure that such information is strictly kept confidential.
Must demonstrate professionalism as a representative of the company
Excellent communication skills: written, verbal and listening
Collaborative decision-making, relationship building and problem solving skills
Organizational and time management skills with good attention to detail
Able to establish and maintain healthy working relationships with people in course of work.
Able to work alone on a broad variety of projects.
Ability to manage and develop employees through coaching, counseling, planning, delegating, training, directing, evaluating, and discipline procedures.
Intermediate to Advanced knowledge of Microsoft Applications, particularly Word, Outlook, Excel and Power Point
Able to exercise effective judgment, sensitivity, creativity to changing needs and situations.

Education and Experience
Associate's degree (A.A) or equivalent from two-year College or technical school or one or more years related experience and/or training; or equivalent combination of education and experience. College degree is preferred.
2-3 years of ADP experience required
Strong knowledge of Kronos is beneficial
Knowledge of organization, operating procedures, and policies of the human resource department beneficial

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